Privacy Policy

This Privacy Policy describes how Il Podere di Toscana S.r.l. collects, uses and protects personal data in accordance with Regulation (EU) 2016/679 (“GDPR”) and applicable Italian data protection legislation.

1. Data Controller

The Data Controller is:

2. Personal Data We Collect

We may collect personal data when you contact us through our website, email, Facebook, Instagram, Meta lead forms or other communication channels.

The data we may collect includes:

• first and last name;
• email address;
• telephone number, where provided;
• country of residence;
• wedding or event date or preferred period;
• estimated number of guests;
• information about the type of accommodation, wedding, event or service requested;
• any other information voluntarily provided by you.

We do not intentionally request special categories of personal data unless strictly necessary for the management of a specific request.

3. Purposes and Legal Bases of Processing

Responding to enquiries

We process your personal data in order to respond to requests for information regarding accommodation, availability, weddings, events and related services.

Legal basis: Article 6(1)(b) GDPR, as processing is necessary to take steps at your request prior to entering into a contract.

Quotations, bookings and contractual relationships

We may process your personal data to prepare quotations, proposals, reservations and to manage contractual relationships.

Legal basis: Article 6(1)(b) GDPR.

Administrative, accounting and legal obligations

Where a booking or contractual relationship is established, your personal data may be processed for accounting, tax, administrative and legal purposes.

Legal basis: Article 6(1)(c) GDPR.

Marketing communications

We may use your personal data to send newsletters, promotional communications or marketing messages only where permitted by law and, where required, with your prior consent.

You may withdraw your consent at any time by contacting us at info@ilpodereditoscana.it.

4. Facebook, Instagram and Meta Lead Forms

If you submit your personal data through a Facebook or Instagram advertisement, Meta lead form or another Meta service, your information may initially be processed by Meta Platforms according to Meta’s own privacy policies and terms.

Once your personal data is received by Il Podere di Toscana S.r.l., it is processed in accordance with this Privacy Policy.

5. Nature of Providing Personal Data

Providing personal data marked as mandatory in a contact or enquiry form is necessary for us to process and respond to your request.

If you do not provide the required information, we may not be able to respond to your enquiry or provide the requested service.

Other information is optional.

6. Recipients of Personal Data

Where necessary, your personal data may be accessed or processed by:

• authorised personnel of Il Podere di Toscana S.r.l.;
• IT service providers;
• website and hosting providers;
• email and communication service providers;
• accounting, administrative and professional advisers;
• service providers involved in managing bookings, events or enquiries;
• Meta Platforms and other technology providers, where applicable;
• public authorities or other entities where required by law.

We do not sell personal data to third parties.

7. Transfers Outside the European Economic Area

Some technology, social media and communication providers may process personal data outside the European Economic Area.

Where personal data is transferred outside the European Economic Area, such transfers will take place in accordance with applicable GDPR requirements, including, where appropriate, adequacy decisions, Standard Contractual Clauses or other recognised safeguards.

8. Data Retention

We retain personal data only for the time necessary to fulfil the purposes for which it was collected.

In particular:

• enquiries that do not result in a booking may be retained for a reasonable period in order to manage communications and possible follow-up;
• data relating to confirmed bookings, contracts, invoices and accounting documents may be retained for the period required by applicable Italian tax, accounting and legal obligations;
• data processed for marketing purposes is retained until consent is withdrawn or until it is no longer necessary for that purpose.

Where it is not possible to determine a precise retention period in advance, the criteria used include the nature of the relationship, the purpose of processing and applicable legal obligations.

9. Your Rights

Under the GDPR, you may have the right to:

• obtain confirmation as to whether your personal data is being processed;
• access your personal data;
• request correction of inaccurate or incomplete data;
• request deletion of your personal data where applicable;
• request restriction of processing;
• object to processing where applicable;
• request data portability where applicable;
• withdraw consent at any time where processing is based on consent;
• lodge a complaint with a competent supervisory authority.

To exercise your rights, please contact: info@ilpodereditoscana.it

10. Complaints

You have the right to lodge a complaint with the competent supervisory authority.

For Italy, the competent supervisory authority is the Garante per la Protezione dei Dati Personali.

11. Automated Decision-Making

Il Podere di Toscana S.r.l. does not normally make decisions producing legal or similarly significant effects based solely on automated processing of personal data.

Online advertising platforms may use automated systems to optimise or select advertisements according to their own privacy policies and terms.

12. Cookies and Similar Technologies

Our website may use cookies and similar technologies.

Technical cookies may be used where necessary for the functioning of the website.

Where analytics, advertising or other non-essential tracking technologies are used, these should be activated only where permitted by applicable law and, where required, after obtaining the user’s consent.

Further information may be provided in a separate Cookie Policy or cookie notice.

13. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

Any changes will be published on this page, together with the date of the latest update.